Item
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Details of Disclosures
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Remarks
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Particulars of its organisation, functions and duties
[Section 4(1)(b)(i)]
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Name and address of the Organization
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Embassy of India, Ljubljana
Zelezna Cesta 16
1000 Ljubljana Slovenia
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Head of the organization
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Ambassador
https://www.eoiljubljana.gov.in/page/amb-profile/
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Vision, Mission and Key objectives
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Vision : The vision of a diplomatic Mission is to represent India in the country of accreditation with whom India has established diplomatic relations, to develop friendly relations with the government and the people of the country, to establish trade and economic linkages, to promote scientific cooperation, enhance bilateral educational exchanges, promote India’s culture and heritage in a foreign country.
Mission: Economic and Political interests of India and provide excellence in consular assistance and protection for Indian Citizens abroad. Key Objectives:
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Protecting India’s national interests in the host country;
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Promoting friendly relations with the host country as also its people, including NRIs/PIOs;
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Enhancing India’s economic, scientific, educational and commercial ties;
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Reporting accurately on developments in the host country which are likely to influence the formulation of India’s bilateral/multilateral policies;
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Negotiating agreements on various issues with the authorities of the host state;
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Extending Consular facilities to foreigners and Indian nationals abroad; and
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Promoting Indian culture Yoga, Hindi and Sanskrit in the host country
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Function and duties
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The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison, and scientific cooperation in bilateral and multilateral contexts, community affairs and providing passport, visa and consular services. Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
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Organization Chart
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The Embassy of India is headed by Ambassador and has following 05 Wings: (a) Consular, (b) Cultural, Education & Information, (c) Commercial & Economic Wing (d) Political and (e) Chancery (Administration & Accounts) Wing. The above Wings are headed by a First Secretary/Second Secretary rank officers respectively.
1. Ambassador
2. Second Secretary (HOC and Political)
3. Personal Secretary to Ambassador
4. Personal Assistant (Accounts/Consular)
5. Assistant Section Officer (Admin)
6. JSA to Ambassador’s Office
https://www.eoiljubljana.gov.in/page/officials/
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Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
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Information on previous Ambassadors available at https://www.eoiljubljana.gov.in/page/former-ambassadors/
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Power and duties of its officers and employees [Section 4(1) (b)(ii)]
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Powers and duties of officers (administrative, financial and judicial)
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General Administrative Powers are derived from IFS(PLCA) Rules, as amended from time to time.
Financial powers of the officers of the Embassy have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.
Consular powers are derived from the Passport Act of India.
The Officers of the Embassy function under the guidance and supervision of the Head of Mission
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Power and duties of other employees
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As directed by Head of Mission
https://www.eoiljubljana.gov.in/page/officials/
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Rules/ orders under which powers and duty are derived and Exercised
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General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Consular powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of the Head of Mission
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Work allocation
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Available on Website as per self explainatory designation https://www.eoiljubljana.gov.in/page/officials/
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Procedure followed in decision making process [Section 4(1)(b)(iii)]
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Process of decision making Identify key decision-making points
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As per Government of India’s Rules/Orders issued and promulgated and applicable to Ministry of External Affairs, New Delhi as per GOI’s Transaction of Business Rules.
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Final decision-making authority
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Ministry of External Affairs, New Delhi
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Related provisions, acts, rules etc.
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As per Government of India’s Rules/Orders issued and promulgated and applicable to Ministry of External Affairs, New Delhi as per GOI’s Transaction of Business Rules.
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Time limit for taking a decisions, if any
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As per instructions/requirements of the Ministry
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Channel of supervision and accountability
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As decided by Head of Mission
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Norms for discharge of functions
[Section 4(1)(b)(iv)]
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Nature of functions/ services offered
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Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules. The functions of the Embassy inter alia include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison, and consular operations, in bilateral and multilateral contexts
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Norms/ standards for functions/ service delivery
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Passport – 7-10 working days (including time taken for dispatch from MEA and local customs clearance)
Visa – 3 working days*
* subject to fulfilment of all conditions and completion of documents
All Consular Services delivered as per guidelines.
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Process by which these services can be accessed
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Through online facilities and in person.
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Time-limit for achieving the targets
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Targets are set for each financial year for various projects and activities including financial expenditure as per the directions of the Ministry of External Affairs, Government of India.
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Process of redress of grievances
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Through MADAD Portal, emails, telephonically, personal hearings by the concerned officers. Special lines are created during emergency times to address particular crisis situation to attend to public requests in timely manner such as during COVID 19 pandemic
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Rules, regulations, instructions manual and records for discharging functions
[Section 4(1)(b)(v)]
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Title and nature of the record/ manual /instruction.
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As prescribed by Ministry of External Affairs and Government of India from time to time.
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List of Rules, regulations, instructions manuals and records.
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IFS PLCA Rules, 1961 and its annexure giving decisions taken by the Govt. under the Rules, Delegated Financial Powers of Government of India’s Representatives abroad, The Passport Act, Manuals of Office Procedure, General Financial Rules 2017 for expenditure, Other Central Government Rules and manuals published by the Central Government.
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Acts/ Rules manuals etc.
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-do-
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Transfer policy and transfer orders
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Not applicable at Mission’s level
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Categories of documents held by the authority under its control
[Section 4(1)(b) (vi)]
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Categories of documents
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As per Ministry of External Affairs Directions
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Custodian of documents/categories
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As per distribution of work and responsibilities of officers/ officials
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Directory of officers and employees
[Section 4(1) (b) (ix)]
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Name and designation
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Available at https://www.eoiljubljana.gov.in/page/officials/
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Telephone, fax and email ID
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Available at https://www.eoiljubljana.gov.in/page/officials/
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Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]
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List of employees with Gross monthly remuneration
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Attached as Annexure-I
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System of compensation as provided in its regulations
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Based on local sensitivity these details are not publicised.
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Name, designation and other particulars of public information officers
[Section 4(1) (b) (xvi)]
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Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority
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Address, telephone numbers and email ID of each designated official.
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Mr. Amar Singh, CPIO
Email: pol.ljubljana@mea.gov.in Phone-386-15133110
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Ms. Namrata S. Kumar, First Appellate Authority
Email: amb.ljubljana@mea.gov.in Phone: 386-15133110
Address: Embassy of India,
Zelezna Cesta 16, 1000 Ljubljana, Slovenia
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Update and publish guidelines on by the public authorities concerned
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https://www.eoiljubljana.gov.in/page-link/?page=rti
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